All hostels at IIT Delhi operate completely in cooperative mode, with elected student leadership being in-charge of operations under the mentorship of designated faculty members. All hostel operations come under the purview of the Board for Hostel Management (BHM) – one of the Boards recognized under the Student Affairs Council (SAC) at IIT Delhi.
The Associate Dean Hostel Management (ADHM), in the capacity as the President of the BHM, is the head of the hostel organisation. ADHM (as a part of the office of Dean of Student Affairs) is assisted by the Deputy/Assistant Registrar (Student Affairs) along with Deputy/Assistant Registrar (Hostel Accounts) for the administrative responsibilities.
The main function of BHM is to handle and coordinate the working of all the hostels, to take decisions on all policies of common interest, to address the routine issues and grievances of hostels and residents.
Each hostel has a Head of House (faculty member), Warden (faculty member) and elected student representatives to handle administrative matters at the hostel level. There are House Working Committees at the Hostel level.
The House Working Committee (HWC) of each hostel is composed of Head of House, Warden, House Secretary, Mess Secretary, Sports Secretary, Cultural Secretary, Maintenance Secretary, and year-wise representatives. Students serving as Gen. Secys. and Dy. Gen. Secys. of SAC along with the Boards recognized by the SAC (i.e., G. Secys. and Dy. G. Secys of SAC, BHM, BRCA, BSA, BSW and BSP) would be included in the HWCs of their respective hostels during their respective tenures as G. Secys./Dy. G. Secys. HWC decides the pattern and the pace of life of each House.
For operational convenience, the HWC has an Executive Committee and three other Sub-Committees - Mess Committee, Common Room Committee, and House Maintenance & Cleanliness Committee. Deliberations of the HWC in each hostel are governed by the Constitution for the House Working Committees. Working through this responsible body, the students themselves lay down appropriate norms of behaviour to suit different situations and social occasions in the hostels. The individuals respond to the situation and to the role for which they are called upon to play, through their participation in the community life of their hostel. There is a special Sub-Committee - House Honours Committee (HHC) for dealing with disciplinary matters pertaining to each hostel. More details of BHM constitution, policies, hostel charges, allotment procedure and other matters are available at the BHM portal: https://bhm.iitd.ac.in/resources (maintenance of this portal is the responsibility of the elected G. Secy. BHM, under the mentorship of ADHM and the Dean Student Affairs at IIT Delhi).
Regarding Hostel Accommodation at IIT Delhi
Due to severe space constraints, IIT Delhi has very limited availability of in-campus/hostel accommodation with a capacity that can accommodate only a little over half (50%) of the total enrolled students (12500+ as of July 2023). Most of this accommodation is available only on sharing basis.
Currently all hostel accommodation that can be made available for UG students is NON-Air-Conditioned only. However, common areas in hostels (e.g., common rooms, dining areas) are air-conditioned. A seat allotted to any student cannot be changed. However, every student has a choice to accept or reject the allotted hostel seat – it is not compulsory to avail hostel accommodation at IIT Delhi.
A hostel resident is generally allotted a seat at the beginning of every academic semester (this seat may not necessarily be the same seat as previous semester; the newly allotted seat may be the same as earlier OR a different seat in the same hostel OR a new seat in any other hostel/accommodation). To minimize possible discomfort to students, it is endeavoured to allow hostel residents to occupy a seat for one full academic year (two academic semesters of a single academic year). At the end of the academic year, residents are required to vacate the seat (if requested/instructed); provisions of cloakrooms are created for students to store their belongings till the start of the new academic year. A new seat is allotted for the next academic semester/year. As above - every student has a choice to accept or reject the newly allotted hostel seat – it is not compulsory to avail hostel accommodation at IIT Delhi.
The maximum possible tenures for hostel accommodation, excluding winter and summer breaks and starting from the first semester of academic enrolment (regardless of start date of availing hostel accommodation) at IIT Delhi are as follows:
- Ph. D. – 10 semesters or submission of thesis, whichever is earlier.
- Masters – 4 semesters or completion of program requirements, whichever is earlier.
- 4-year UG programs – 8 semesters or completion of program requirements, whichever is earlier.
- 5-year UG+PG programs – 10 semesters or completion of program requirements, whichever is earlier.
List of hostels for male & female students of IIT Delhi
- Dronagiri (only for PG, including Ph.D., students – not applicable for 5 yr UG+PG programs)
- Saptagiri (maximum two floors; only for PG, including Ph.D., students – not appliable for 5 yr UG+PG programs)
For female students
- Sahyadri (only for PG, including Ph.D., students– not appliable for 5 yr UG+PG programs)
- Saptagiri (five floors, only for PG, including Ph.D., students – not appliable for 5 yr UG+PG programs)
- Nalanda (generally treated as transit accommodation only)
Apart from the above hostels, limited family accommodations are also available for married students. In addition, limited temporary accommodations (generally up to a maximum of one semester only) may be available for students with emergencies (especially medical emergencies).
Note: List of some important Rules & Regulations in Institute Hostels is available at (Hostel Rules)